To succeed in recruitment, you need to be using the right tools. Tools to manage candidates and jobs, communication tools and automation to alleviate repetitive tasks. Here are our top 10 tools every recruiter needs (and the tools we have to help you).
1. Recruitment ATS / CRM
An ATS / CRM is a fundamental tool for any recruitment company. Think of it like a recruitment focussed database to manage candidates, jobs, applications and more. Popular recruitment CRM’s include Bullhorn, Vincere and JobAdder, but there are literally hundreds each with their own personal take on how a recruiter needs to manage their data.
Our tools are able to connect to many popular CRM’s, essentially allowing you to power up your CRM to provide additional services than they provide as standard.
2. Sourcing Tools
Sourcing tools are essential for finding qualified candidates. Tools like LinkedIn Recruiter, Hiretual, and Entelo use AI-powered search algorithms to help recruiters discover potential candidates based on skills, experience, and location. These tools save time by quickly pinpointing qualified individuals across a vast pool of passive candidates.
3. Job Aggregators and Job Boards
Candidates often scour job boards looking for their next position. Platforms like Indeed, Reed, and Google Jobs allow recruitment companies to post job openings to a wide net of candidates. Some boards are free to use (with a paid premium position) or employ a pay per listing fee structure.
We work with many popular job boards to post your jobs directly, our job board plugin posts for free as part of the main plugin, saving a minimum of £500 per year for the leading aggregator.
4. Email Marketing Tools
Email is still one of the most effective forms of communication for recruiters, but typically recruitment CRM’s only have very limited email tools. Recruiters often use a dedicated email service such as MailChimp or Brevo to send emails to candidates and clients.
Email services and recruitment CRM’s don’t talk to each other, meaning you can accidentally send emails to those who have previously unsubscribed. This is why we developed our own bulk email integration tools. These tools sync lists between the CRM and email service to save you hours of work and keep you legal.
5. Communication Tools
Gone are the days when you’d shout over the office floor to update your colleague on filling a new placement. With team members working remote and management reporting, many recruiters are taking advantage of the awesome communication tools available these days. From Slack to Trello to Teams, there are plenty of tools to make communication easier within and between teams.
Much of this communication can be performed automatically, such as alerting the team to a successful placement. We have a powerful set of communication tools for product such as Slack or Teams to keep everyone in the loop, but with zero effort on your part.
6. Analytics and Reporting
Recruitment companies need data driven insights to track their efficiency and effectiveness. What type of job advert wording works best, which recruiters make the most calls, what percentage conversion do you have, which boards drive the most traffic, which drive targeted traffic etc.
Recruitment CRM’s reporting tools provide some basic reports, which is why we created a fully comprehensive reporting tool for recruiters, which talks directly to their CRM data to produce exactly the reports you need, in the format you want them.
7. Onboarding tools
You have found the right candidate, but onboarding is often a lengthy process. This is why we created a smooth onboarding process from acquiring the candidate to helping them settle in to their new job. Simple logical forms gather candidate info and add straight to your CRM. Our candidate portal allows candidates to self serve their information securely on your website. Our automations contact candidates at set intervals to check in on them and provide info at the right time.
8. Your own website
Your website as a recruiter should promote your business to candidates and clients (existing and potential), advertise your brand and provide enhancing services such as feature a live job board and provide portals to make communications easier.
We have been creating websites for recruiters since 1999 and know what it takes to make a perfect recruitment website.
9. Data Tools
No matter how good the business practices, your data will invariably need tidying over time. From team members adding data incorrectly, to removing old data that is no longer relevant, keeping your data is extremely important to a recruiter.
We have developed many data tools, such as data cleansing and data sanitisation to keep your data perfect, with a quick timeframe and sensible cost.
10. Recruitment Consultant
A recruitment consultant works with recruiters to improve their business, from looking at their workflows to technology used. Our consultants often notice changes that will make a huge impact almost immediately and boast unsurpassed ROI. The end result, a more efficient and effective company, with a perfect base for growth.
What are your thoughts? Are you a new recruiter or have been in the industry for years? Get in touch with us for a no obligation chat / email exchange, whichever you prefer.